Sunsama Review: Features, Pricing, & Alternatives

Are you struggling to keep up with everything on your to-do list? Need help with time management?

In this Sunsama review, we dig into the workings of this unique task management platform. Sunsama’s primary goal is to streamline your workday by integrating your tasks, meetings, and priorities into a single organized daily planner. 

If you’ve found yourself wondering “Can this software truly enhance my productivity?” or “Will Sunsama integrate smoothly with my existing tools and workflows?”, then you’re in the right place. 

This review aims to answer these questions and more, giving you a complete look at the features, benefits, and potential drawbacks.

So, let’s get straight to the heart of what makes Sunsama a contender in the world of task management and scheduling software.

SMB Guide’s Verdict for Sunsama

I’m giving this one an 8 out of 10. Though it’s not an appointment scheduling tool like Calendly, it’s still great for managing your personal or team productivity.

In this review of Sunsama, I’ve followed SMB Guide’s detailed criteria for evaluating the appointment scheduling software.

Factor	Rating (out of 10)
Pricing & Plans	9
Appointment Workflow Automation	6
Customization Options	7
Calendar Management Features	8
Automated Reminders and Notifications	8
Client Management and Communication	6
User Interface and User Experience	8
Integrations, Compatibility, and Supported Platforms	9
Customer Support	9
SMB Guide Rating	8

When dealing with the Notion integration, I found it a bit cumbersome because it meant filtering out my personal tasks from the entire database, and I had to add pages from the platform with individual links.

I could see how it would be cumbersome for someone to bring in multiple tasks from various project management platforms.

Pricing & Plans

Sunsama offers one plan for everyone, at different price points depending on whether you pay by the month or by the year.

There is a 14-day free trial so you can see how the software works before you commit. There is no free plan.

Sunsama subscription

The only option Sunsama offers.

Price

• $20/user/month
• $192/per year ($16/month with annual billing)

Features

• Daily planning
• Task management
• Calendar integration
• Project management tool integration
• Tracking how much time you’re spending on tasks
• Set up recurring tasks
• Prioritize tasks with drag and drop

Who it’s for: Individuals and teams who want to take control of their task planning every day.

Appointment Workflow Automation

Sunsama isn’t an appointment scheduling tool, but instead a task management tool. You’ll spend time setting it up with tasks you accomplished yesterday and how much time you spent on them.

You’ll then be able to add tasks you want to accomplish today and get the chance to sync your calendar, create a channel for personal tasks, and so on.

Customization Options

The customization options are limited to what you set up for when you want to plan your day, and when you want Sunsama to shut down for the day.

Because it’s not a scheduling tool to use with clients, there are limited customization options. It’s not a bad thing – and I’m not penalizing the tool for it here, since it’s in a different class of calendar management tools.

Calendar Management Features

This is another area where Sunsama is different because it’s not meant for scheduling appointments with clients.

You manage your calendar with your daily planning every day – and adjust tasks as needed. You can manually add tasks or add them from integrations.

Automated Reminders and Notifications

You can opt for a desktop reminder and email reminder at a set time every day to remind you to plan your day.

That’s step 6 of the setup (you’ll see more about that below) and right on the screen, it says you’ll never receive any other desktop notifications.

Client Management and Communication

There are no client management tools and communication within the app. If you connect to Slack, you can use that or Gmail to import messages and convert them to tasks.

However, you can’t use the app to communicate with other people.

User Interface and User Experience

I found the platform fairly easy to use, but was frustrated that I went through 16 screens (I took shots of all of them because I wasn’t sure what I would end up using here) just to get set up.

I feel like they could have simplified things a bit more.

This is the screen you see right after you sign up – which I did using my Google login.

Then, you’re prompted to select the task managers you use. And then you have to choose the calendars you use.

Then, you get a screen for what you did yesterday, what you want to do today, and so on. It is a bit tedious, but each screen only takes a few seconds, unless you have massive lists to enter.

Once it’s all done, you get a task view and a calendar view. The calendar view is shown above in the Calendar Management section – and the task view is shown below.

Integrations, Compatibility, & Supported Platforms

Sunsama offers a variety of integrations with many of the tools you’re likely already using in your workflow. You can connect it to project management platforms like Todoist, Asana, and Clickup.

You can also integrate it with communication tools like Slack, email like Gmail and Outlook, and more. 

There are desktop applications and mobile apps for Android and iOS in addition to the cloud version, which works from any web browser as long as an internet connection is available.

Customer Support

Sunsama’s customer support is available by email to help you report issues, troubleshoot, or get your questions answered.

Support is also available via in-app messaging. Beyond that, there’s an extensive knowledge base and FAQ section to help you get your questions answered immediately.

Sunsama — Unique Features

Though I found it a frustrating part of the user experience, the guided onboarding process with your daily planning could be useful for some users.

It’s not something you see in other tools. The workload tracking features are also cool.

What the Experts Say About Sunsama

At the time of this review, Sunsama has the following ratings:

• 4.7/5 stars at Capterra (20+ reviews)
• 4.5/5 stars at Product Hunt (100+ reviews)

The strength of Sunsama’s task management platform outweighs the struggles we’ve had with their collaborative work environment. I’d definitely recommend for those looking for a great way to manage and assign tasks both individually and across a team.

William B., Assistant Director of Strategy – Verified Capterra review

Sunsama is definitely one of the top 3 apps that help me stay productive at work and encourages me to work smarter, not harder. It’s become especially valuable for me since we need to track the hours we spend on specific projects. Sunsama keeps all of this information in one place and with its tagging system, that really simplifies the process. I love that I’m able to go back and see exactly where my time went, through the tagging feature. It generates nifty reports so you can see where you spend your time and work on having realistic expectations of how much you can get done each day. 10/10 would recommend!

Rebecca C., Marketing Coordinator – Verified Capterra review

Sunsama Alternatives

Not 100% sure whether you’ll get a good value from Sunsama? Check out these other options.

Motion

Sunsama is primarily a daily planner and task management app known for its robust integrations with other software and comprehensive task management features.

It’s particularly beneficial for people who prefer to organize their tasks and meetings in one place. It is not explicitly designed as a project management tool, which limits its functionality for larger teams and complex projects.

Motion, on the other hand, is designed to be more focused on task scheduling, project management, and team collaboration (though you can invite people to join your Sunsama workspace, too.).

Motion uses AI to automate scheduling to make sure you can maximize productivity. Sunsama costs $20/user/month ($16/month with annual billing), whereas Motion costs $34/user/month and $19/user/month with annual billing.

Motion has far more capabilities for managing projects and optimizing productivity with AI tools, though.

Start 7-day free trial of Motion

Clockwise

Clockwise is an AI-powered scheduling assistant that excels at coordinating work schedules for individuals, teams, and even entire organizations.

It optimizes your calendar by finding the best meeting times while ensuring ample focus time. It is particularly useful for large teams and those looking to schedule their time more efficiently.

There’s a free plan available, but with annual billing, Clockwise comes in at just $11.50/user/month, making it the more affordable option.

Reclaim AI

Reclaim AI is similar to Motion. It uses AI to help you create a smarter schedule, giving you ample time for meetings and focused task time.

The Habit Scheduling analytics also make seeing how you spend your time easier. Reclaim offers a free plan, with paid plans ranging from $8 to $18/user/month with a 20% annual discount.

Try Reclaim.ai for free today!

Other options: Best Sunsama Alternatives

Getting Started with Sunsama

Sunsama stands out as a comprehensive daily planner and robust task management tool, making it an excellent choice for those who want to organize their tasks and meetings in one place.

With its powerful integrations and user-friendly interface, Sunsama can help streamline your productivity and manage your time more effectively.

Start your 14-free trial of Sunsama today!

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