7 Best Sunsama Alternatives & Competitors

Sunsama is a productivity tool that helps individuals and teams manage their tasks, schedules, and priorities in one place.

But it also has some limitations that you have to consider. Sunsama comes with a higher price tag than other available task management tools.

You can find cheaper alternatives that work just as well. Then, I got the feeling that Sunsama is good at listing daily tasks you can do, but it’s not as good at planning large-scale projects.

So, if you need to manage larger projects, Sunsama might not be the best fit.

I’ll provide you with 7 Sunsama alternatives that offer comparable task management features at more affordable prices.

1. Motion

Best suited for: small businesses, freelancers, creative teams, and digital marketing

Pricing: $20/user/mo – $34/user/mo

Motion is an AI-powered productivity platform that automates your schedule by prioritizing tasks, scheduling meetings, and resolving calendar conflicts.

Features

• Project management
• AI-driven calendar
• Focus mode
• Goal setting & tracking
• Recurring tasks
• Kanban view
• Workload visualization
• Automatic task prioritization
• Integrated communication tools
• Customizable project templates
• Notes & attachments
• To-do lists
• Time blocking
• Multi-calendar integration
• Alerts for upcoming deadlines

Motion Vs Sunsama

Criteria	Motion	Sunsama
Best For	small businesses, freelancers, creative teams, and digital marketing agencies	Small business owners, project managers, and individual professionals
Standout Feature	AI-powered task scheduling and prioritization	Centralized workspace
Pricing	$20/user/mo – $34/user/mo	$20/user/mo

Conclusion

What’s truly impressive about Motion is its dual approach to productivity. Its AI prioritizes your tasks, ensuring you tackle the most critical ones first.

Secondly, its focus mode silences distractions, so you stop juggling tasks and start achieving your daily goals.

Start 7-day free trial of Motion

Try Motion for free

2. Akiflow

Best suited for: knowledge workers, busy professionals, and individuals managing multiple tasks

Pricing: $34/mo

Akiflow is a daily planner app that combines task management and calendar into one.

It focuses on speeding up the fundamentals of productivity, enabling users to capture and process tasks easily and track their progress.

Features

• Recurrent tasks
• Workflow optimization
• Task consolidation
• Schedule tasks for specific dates
• Estimated time
• Labels & tags
• Time management
• Subtasks
• Custom notifications
• Templates
• Integrations with project management tools
• Universal inbox
• Daily rituals organizer
• Buffer time
• Notes & attachments
• Time zones

Akiflow Vs Sunsama

Criteria	Akiflow	Sunsama
Best For	Knowledge workers, busy professionals, and individuals managing multiple tasks	Small business owners, project managers, and individual professionals
Standout Feature	Workflow optimization	Centralized workspace
Pricing	$34/mo	$20/user/mo

Conclusion

Akiflow helps you reclaim control of your time and achieve peak productivity. Its calendar-based interface provides a clear overview, while its focus mode silences distractions, and smart features like recurring tasks and templates streamline repetitive work.

3. Reclaim AI

Best suited for: marketing, product, sales, and HR teams

Pricing: Free – $15/user/mo

Reclaim AI is a smart calendar application that automatically schedules your tasks, meetings, and habits into your week, maximizing your productivity and free time.

Features

• Scheduling planner
• No-meeting days
• Recurring event scheduling
• Scheduling range limits
• Task management
• Habit prioritization
• To-do lists
• Universal priorities:
• Auto-scheduled break times
• Connected calendars
• Custom hours settings
• One-off scheduling links 
• Integrations with other project management tools
• Productivity stats
• Weekly reports
• Customizable notifications

Reclaim AI Vs Sunsama

Criteria	Reclaim AI	Sunsama
Best For	Marketing, product, sales, and HR teams	Small business owners, project managers, and individual professionals
Standout Feature	AI-powered scheduling	Centralized workspace
Pricing	Free – $15/user/mo	$20/user/mo

Conclusion

Reclaim.ai acts like your personal AI scheduling assistant, juggling your tasks and meetings while prioritizing your “must-do” habits.

Its smart algorithms learn your preferences and integrate them into your Google Calendar, ensuring you have time for both productivity and well-being.

Get started with Reclaim AI for free

Try Reclaim AI for free

4. OmniFocus

Best suited for: remote workers, busy professionals, and solopreneurs

Pricing: $4.99/mo or $74.99 one-off payment

OmniFocus is a powerful task management app designed to help you get things done, whether it’s personal errands or complex professional projects.

It uses the Getting Things Done (GTD) methodology, capturing your thoughts and ideas and breaking them down into actionable steps with due dates and reminders.

Features

• Project management
• Repeat schedules
• Customizable views
• Batch editing
• Organize tasks based on location
• Detailed tags for further categorization
• Custom rules for automatic actions
• Focus mode
• Inbox
• Quick entry
• Reminders
• Notes & attachments
• Recurring tasks
• Location-based alerts
• App icon customization
• Flexible lists
• Delegation
• Custom fields
• Advanced reporting

OmniFocus Vs Sunsama

Criteria	OmniFocus	Sunsama
Best For	Remote workers, busy professionals, and solopreneurs	Small business owners, project managers, and individual professionals
Standout Feature	Batch editing (e.g., set tags, due dates, defer dates, etc.)	Centralized workspace
Pricing	$4.99/mo or $74.99 one-off payment	$20/user/mo

Conclusion

I must say OmniFocus stands apart from most task management tools thanks to its granular customization with project structures, tags, contexts, and custom fields.

Plus, its features like task delegation and progress tracking make OmniFocus a powerful hub for streamlined teamwork.

5. Todoist

Best suited for: individuals, freelancers, students, and small teams

Pricing: Free – $8/user/mo

Todoist is a versatile task management platform known for its simplicity and ease of use.

It lets you capture tasks quickly, organize them with labels and priorities, and collaborate with others on shared projects.

Features

• Task management
• Project organization
• Recurring due dates
• Task descriptions
• Sections & sub-tasks
• Public & private team projects
• Labels & filters
• Inbox for quick task entry
• Natural language input
• Recurring tasks
• Calendar sync
• Priority levels for tasks
• Themes & customization
• Pre-built templates for various task types
• File attachments
• Team collaboration tools
• Productivity insights
• Keyboard shortcuts
• List, board & calendar layouts
• 80+ integrations

Todoist Vs Sunsama

Criteria	Todoist	Sunsama
Best For	Individuals, freelancers, students, and small teams	Small business owners, project managers, and individual professionals
Standout Feature	Natural language input to enter tasks in natural language	Centralized workspace
Pricing	Free – $8/user/mo	$20/user/mo

Conclusion

What I like about Todoist is that you can capture tasks with natural language, like “call dentist next week on Wednesday,” and Todoist sets the reminder for you.

You can also set clear priority levels for tasks, ensuring the most important ones rise to the top.

6. Clockwise

Best suited for: sales, marketing, product, IT, and custom success teams

Pricing: Free – $11.50/mo

Clockwise is an AI scheduling and calendar automation solution that automatically optimizes your schedule by scheduling meetings, blocking focused work time, and respecting your preferences, creating a workday that maximizes productivity.

Features

• AI-powered scheduling
• Calendar sync
• Travel time holds
• Smart meeting breaks
• Automatic event color-coding
• Focus time holds
• Flexible meetings
• Best meeting times highlighted
• Automatic email notifications
• Group scheduling links
• Automatic team no-meeting day
• Calendar data export
• Customizable notifications

Clockwise Vs Sunsama

Criteria	Clockwise	Sunsama
Best For	Sales, marketing, product, IT, and custom success teams	Small business owners, project managers, and individual professionals
Standout Feature	Smart meeting breaks	Centralized workspace
Pricing	Free – $11.50/mo	$20/user/mo

Conclusion

Clockwise has some cool features — its smart meeting breaks keep teams focused with buffer times, while automatic event color-coding instantly highlights key meetings within everyone’s calendars, ensuring a streamlined workday for the whole team.

7. Routine

Best suited for: individuals, freelancers, and busy professionals

Pricing: Free – $15/user/mo

Routine is a productivity application that combines daily planning, calendar organization, and note-taking capabilities.

It lets you optimize your schedule and capture essential information – all within a single platform.

Features

• Task management
• Project planning
• Recurring tasks
• Reminders
• Multi-line notes
• Habit tracker
• Activity log
• Universal inbox
• Labels & tags
• Time tracking & blocking
• Knowledge base creation
• Search functionality
• Contextual capture mechanism
• Templates

Routine Vs Sunsama

Criteria	Routine	Sunsama
Best For	Individuals, freelancers, and busy professionals	Small business owners, project managers, and individual professionals
Standout Feature	Contextual capture mechanism	Centralized workspace
Pricing	Free – $15/user/mo	$20/user/mo

Conclusion

With time tracking and blocking features, you get awareness of your daily activities and carve out focused segments for specific tasks.

Plus, its habit tracker fosters consistency by reminding you to practice desired behaviors.

Which Sunsama alternative should I use?

Motion stands out for two main reasons: its AI helps you focus on the most important tasks, and its focus mode blocks distractions, making it easier to achieve your daily goals.

If you want these features, Motion is the way to go.If you’re aiming for better time management and peak productivity, Akiflow is worth trying.

Its calendar-based setup offers clarity, and it has features like recurring tasks and templates that make repetitive work smoother.

A quick recap of Sunsama alternatives:

1. Motion
2. Akiflow
3. Reclaim AI
4. OmniFocus
5. Todoist
6. Clockwise
7. Routine