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- Culture profiling
- Easy and intuitive UI
- Custom tags for resumes and profiles
- Custom screening questionnaires
- Easy onboarding
- No mobile app available
- No career page
- Lacks bulk upload for candidate profiles
- Limited customer support options
Are you searching for an applicant tracking system (ATS) solution that’s both efficient and user-friendly?
Your quest ends here with our in-depth VIVAHR review. Whether you’re a hiring manager, an HR professional, or a business owner, VIVAHR aims to streamline your recruitment journey.
Imagine saying goodbye to stacks of resumes and endless email chains. With VIVAHR, your hiring process gains a new level of simplicity and organization.
But hold on – before you take the plunge, you might be wondering:
- Does VIVAHR truly deliver on its promises?
- Can it adapt to the unique needs of your business?
- How does it stack up against the competition?
- What unique features does it bring to the table?
We’re about to unpack all that and more, giving you the insights you need to make an informed choice.
From its intuitive interface to its potential time-saving wonders, we’ll explore every nook and cranny to help you decide if VIVAHR is the game-changer you’ve been waiting for.
By the end of this review, you’ll have a clear roadmap to harnessing the power of VIVAHR for your hiring success.
SMB Guide’s Verdict for VIVAHR
SMB Guide’s overall rating for VIVAHR is 8 out of 10. Here’s the detailed breakdown of the scoring for each factor:
In this review of VIVAHR, I’ve followed SMB Guide’s detailed criteria for evaluating the applicant tracking software.
Pricing & Plans
VIVAHR currently provides three structured pricing plans: Start Up, Grow, and Pro. VIVHR also has a customizable plan called Enterprise for bigger companies requiring specific HR considerations.
The three plans have varying prices on a scale, depending on the number of hiring locations you need. This starts at 1 location (for the Starter plan) and goes up to 10 locations for Grow and Pro.
If you need more, you should consider opting for the Enterprise plan. Let’s do a deep dive into the different plans so you can find what’s best for you.
Starter — For Small Businesses
The Starter plan is intended for smaller businesses operating out of just one hiring location, looking for a quick and simple solution to their hiring efforts.
|$/month (billed monthly)
|$/month (billed annually)
- 1 job posting per month
- 1 user
- Unlimited candidates
- Unlimited positions
- Distribute to 50+ Job Boards
- Customizable pipelines
- Candidate Questionnaires
- Analytics & Reporting
- Customizable scorecards
- Unlimited Culture profiles
Who it’s for: Early-stage startups and smaller businesses requiring fast hiring solutions
Grow — For Growing SMBs
The Grow plan is VIVAHR’s most popular plan and is intended for expanding businesses looking to scale up their recruitment efforts.
If you’re hiring out of more than one location, this is a great fit for you.
|$/month (billed monthly)
|$/month (billed annually)
- All Starter features
- Unlimited job posting
- Unlimited users
- Unlimited candidates
- Social job sharing
- Native integration with Zapier
- Rich candidate profiles
- Powerful filters
- Team Notes, Tags, and Mentions
- Premium job listings available
Who it’s for: Designed for growing businesses scaling up recruitment in various locations
Pro — For Larger Businesses
The Pro plan is best for large businesses that already have a defined hiring process but need an ATS to integrate into a wider tool set.
|$/month (billed monthly)
|$/month (billed annually)
- All Starter and Grow plan features
- Custom Roles & Permissions
- Text Messaging
- Dedicated Customer Success representative
Who it’s for: Larger companies requiring dedicated support for larger recruitment drives
Enterprise — For Corporations/Customization
If you need more than 10 hiring locations, have complex recruitment needs, and advanced customization, the Enterprise plan is best for you.
To get all the details of what VIVAHR can do for you here, you’ll need to contact the team and discuss your needs in detail.
- Custom pricing
- All Starter, Grow, and Pro plan features
- Customizable options
Who it’s for: Large scale enterprises requiring dedicated support for bigger recruitment drives
Job Posting and Candidate Sourcing
VIVAHR’s job posting function is where simplicity meets strategy. It’s incredibly easy to navigate, and you can make VIVAHR your trusty co-pilot, guiding you through the process with remarkable finesse.
The process of posting new job openings is an effortless endeavor with VIVAHR. You can initiate the entire procedure directly from your dashboard.
This feature not only saves you time but also grants you complete control over the process, allowing you to take charge whenever you like.
In a recent release, VIVAHR also introduced a view that serves as a window into your recruitment universe. It provides a view of your job postings’ status and visibility, all in one glance.
Additionally, you can track the journey of candidates as they progress through various pipeline stages. The convenience of a three-dot menu provides swift access to essential shortcuts, streamlining your workflow like a well-tuned instrument.
When posting a new job, VIVAHR empowers you to go beyond the basics. Alongside submitting regular job details you would with any ATS, VIVAHR also offers two unique stand-out features:
- Your company’s culture profile: This paints a vivid picture of your organizational ethos, establishing a stronger rapport with potential candidates.
- Candidate questionnaire: Invites applicants to share insights beyond the resume, offering a deeper understanding of their compatibility with your company’s values.
When it comes to how job seekers apply, the choice is yours. You can opt for the convenience of:
- Collecting resumes directly on the VIVAHR platform, complete with email notifications to keep you informed.
- You can also redirect candidates to an external site for an application, ensuring a seamless experience that aligns with your recruitment strategy.
VIVAHR also offers job description templates that offer a standardized structure for your job postings, ensuring consistency while also saving you precious time.
Crafted to suit various roles and industries, you can use these templates as a foundation to build tailored job listings.
VIVAHR also provides you with the tools to customize the application form, tailoring it to capture the information that truly matters for each role.
This customization ensures that you gather insights relevant to your unique recruitment criteria.
Additionally, the journey of candidate evaluation begins right at the job posting stage by integrating Scorecards at this stage itself.
This means that you can set up evaluation criteria and scorecards as part of the initial job posting, enabling a holistic assessment of candidates from the very start.
The main drawback in this area is that VIVAHR doesn’t offer a dedicated careers site. However, you do get the option to embed VIVAHR into your existing website.
This ensures a consistent and aligned user experience, allowing candidates to engage with your brand seamlessly.
As for candidate sourcing, you can navigate between free and premium job boards, aligning with your budget and goals.
VIVAHR offers many free job boards including Indeed, Glassdoor, CareerJet, and more.
But you also have the versatility to strategically “boost” your listings on premium job boards, amplifying visibility at customizable rates tailored to each board’s reach.
Universal Search and Candidate Database
VIVAHR’s search function is dedicated solely to candidate search. This is quite limiting compared to other ATS like Recruitee, for example, where you get a universal search.
But depending on how you see it, the focused search scope can be a strength or a limitation, depending on your recruitment needs.
The good news is that it does offer fine-tuned filtering. The search’s power comes alive as you wield it to your advantage.
You can crack down on your search results by adding relevant Tags, Titles, Departments, Stages, Ratings, Sources, and Locations.
This level of precision ensures you’re connecting with candidates that truly match your requirements.
You also have the option to perform bulk actions on your search results, like deleting candidates for example, helping you to manage candidates en masse.
The candidate database within VIVAHR boasts a streamlined design, making navigation a breeze. The candidate database is an essential element in crafting your dream team, so to see an intuitive display for it was great.
One thing that stood out to me is the option to showcase “New Only” candidates allows you to focus exclusively on the latest prospects, ensuring you stay on the cutting edge of recruitment.
Resume Management and Screening
VIVAHR’s resume management and screening functions leave you wanting more. Resumes nestle comfortably within candidate profiles, neatly packaged as PDFs.
This consolidation provides a unified hub for all candidate-related documents in each profile, streamlining your interactions.
The platform offers the flexibility to effortlessly upload new resumes while also providing the convenience of downloading existing ones, ensuring you have all the information at your fingertips.
While VIVAHR shines in many aspects, it’s worth noting that its search functionality doesn’t extend to the realm of resumes.
This limitation might pose a challenge in swiftly accessing specific resume details when needed.
The parsing functions are also not up to the mark. Resumes that are uploaded retain their original format as attachments, which could potentially be a factor in your screening efficiency.
It’s evident that while the platform offers a cohesive space for document storage and retrieval, certain nuances bear consideration.
Applicant Tracking and Candidate Management
VIVAHR’s candidate management is very simple. The details screen unveils a holistic canvas composed of seven distinct sections:
- Overview which captures a snapshot of the candidate’s journey
- Resume which dives into the intricacies of their credentials
- Scorecard which offers an avenue for structured assessments
- Messages and Notes provide a collaborative hub for communication and internal insights
- Questionnaires sheds light on deeper insights you want to gain from candidates
- Activity which allows you to schedule further appointments/specific activities with the candidate
While VIVAHR’s candidate management embodies coherence, a notable drawback surfaces in the form of candidate upload.
You only have one tiresome option: manual entry.
The absence of a bulk upload option for CVs and candidate profiles places the onus on manual data input, potentially proving to be a significant drawback for recruiters on a time crunch.
As for applicant tracking, VIVAHR ensures another straightforward experience within the Jobs section. Here, a panoramic view allows you to effortlessly track candidates’ stages in the recruitment process.
While a default pipeline is on standby, the canvas is yours to customize. You can create your own candidate journey that resonates with your recruitment vision, a testament to VIVAHR’s commitment to adaptability.
By default, the pipeline is set with the following stages:
- Applied Stage
- Review Stage
- Interview Stage
- Offer Stage
- Hired Stage
- Disqualified Stage
Candidate Evaluation and Assessment
At the heart of VIVAHR’s candidate evaluation system is the Scorecards feature. Scorecards offer a nuanced view of individual scores alongside an aggregate overall score.
The user’s role extends beyond observation. With a simple click on “My Scorecard,” you’re invited to contribute your own assessment, adding a personal touch to the evaluation process.
The canvas broadens as you delve into the Comments section. Each user’s distinct insights, encapsulated within their scorecards, come to life.
This collaborative tapestry of perspectives forms a comprehensive portrait of the candidate, fostering a more holistic understanding of their performance.
VIVAHR also adds a personal touch to candidate assessment through Questionnaires. You can send candidates customized questionnaires which they receive via email.
You can tailor the accompanying message to align with your company’s ethos, delivering a personalized touch to each interaction.
User Interface and User Experience
VIVAHR’s UI is one of its strongest points with a canvas that extends beyond the traditional, allowing you to customize templates for SMS, Email, Offers, and Job Descriptions.
The essence of VIVAHR’s customization prowess comes alive as you mold various recruitment functions.
You have the option to various Recruitment functions including:
- Pipeline Stages: Design a recruitment journey that mirrors your organization’s flow, defining distinct stages for seamless candidate progression.
- Scorecards: Craft evaluation criteria specific to your needs, facilitating structured and comprehensive candidate assessment.
- Templates: Infuse authenticity into communications by customizing templates for various interactions, from messages to offers.
- Culture Profiles: Showcase your company’s essence with tailored profiles, giving candidates a glimpse into your unique work environment.
- Questionnaires: Tailor inquiries that delve deeper, extracting insights that align with your recruitment goals.
- Tags: Streamline your categorization with customizable tags, ensuring improved management of candidate data.
VIVAHR also extends a panoramic view to your team’s composition and Company settings.
This visual glance offers a comprehensive understanding of your recruitment landscape, equipping you with a clear perspective for effective decision-making within your teams.
Finally, the trouble-free onboarding is the hallmark of VIVAHR’s UI/UX design. This intuitive interface serves as your compass, ensuring that you can navigate the nuances of the system effortlessly.
Integrations, Compatibility, & Supported Platforms
VIVAHR scores less in this category and it’s definitely an area of improvement for the ATS. VIVAHR’s integration options, while advantageous, are not without limitations, with the platform offering a selection that might be considered limited in scope.
However, it poses its API and XML feed options as a solution to this, allowing you to synchronize your data with external systems effortlessly.
The flexibility extends to WordPress as well, with the provision to add an API key. This integration deepens the synergy between your recruitment endeavors and your web presence.
VIVAHR’s focus is also on desktop-centric accessibility. While VIVAHR thrives as a desktop application, its absence on the mobile landscape means it’s a no-show for on-the-go recruitment, a potential drawback for those seeking mobility.
The communication arsenal within VIVAHR encompasses a Shared Inbox, Email, and SMS, offering multiple avenues to connect with candidates and streamline interactions.
However, it’s worth noting that an email sent to a test candidate didn’t manifest in the Shared Inbox, revealing a hiccup in the synchronization of certain communication channels.
VIVAHR extends a treasure trove of resources, from job description templates to support documentation, empowering you with insights and guidance to enhance your recruitment prowess.
Here are the ones to know:
- VIVHR’s Blog (Resources) which features in-depth how-to guides and pointers on the platform.
- Job Description Templates if you’re looking for ready-to-go templates to streamline your job posting process.
- Support Documentation which acts as an informative hub with structured steps on the various functions of the ATS.
As for agented support, while the chat and call options promise seamless communication, it’s these avenues encountered some hiccups while testing.
I wasn’t able to get through to any agent using live chat (which could be a limitation of the trial or the Pro plan itself.)
The only avenue that worked was the email option, offering a direct channel for queries and assistance though with a longer wait time for responses.
VIVAHR — Unique Features
Here are some of VIVAHR’s distinct features that set it apart from the crowd.
Employee Portal: Fostering a Collective Recruitment Force
The employee portal emerges as a catalyst for company-wide engagement in recruitment campaigns. It extends an invitation for current employees to actively participate by referring potential candidates or even applying themselves for internal openings.
This feature empowers you to tap into a diverse pool of talent at your convenience. Available as an add-on, this feature proves its worth at $64.99 per month.
eSignature: Streamlined Document Management, Elevated Efficiency
The eSignature feature is a productivity game-changer in the realm of document handling.
You can craft documents and facilitate candidate signatures directly within your VIVAHR account. The eSignature templates are remarkably customizable, adding a layer of personalization to your documents.
By streamlining the hiring process, this feature eliminates the need for extensive paperwork management, saving you valuable time.
All your signed documents find their home within your VIVAHR account, ensuring easy access whenever the need arises.
Whether it’s job offers or contract signings, VIVAHR’s eSignature is a potent tool for elevating your recruitment efficiency.
Other Premium Add-Ons: Enhancing Control and Communication
You can keep your team organized and in sync by defining custom user roles. This allows you to regulate access to different areas of your VIVAHR account, ensuring that team members have the appropriate permissions for tasks such as posting jobs, editing candidate information, and managing account settings.
The range of roles spans include Owner, Administrator, Recruiting Manager, Hiring Manager, Team Member, Limited Team Member, and External Recruiter.
You can also elevate your candidate communication strategy with SMS integration. The SMS feature enables you to engage with candidates via SMS directly from your VIVAHR account, view their replies, and respond directly from their profiles.
The best part? Your messages are sent from a VIVAHR-generated phone number, ensuring privacy and professionalism.
What The Experts Say About VIVAHR
You don’t have to take my word for VIVAHR. Every user is bound to have a unique experience which is why it’s good to have a look at the overall ratings VIVAHR has from the major software review communities:
- G2: 4.8/5 (34 reviews)
- Capterra: 5/5 (56 reviews)
- GetApp: 4.9/5 (56 votes)
“VivaHR provided a virtual conference to help me plan my job postings and tweak them to be as accurate as possible, and provided insight on what I could expect and how to best use the platform.”Kyle C., Attorney – Verified Capterra review
“Love it! Overall a really fun platform that is easy to use and the support team is VERY helpful. wish we would get more applicants for our cost. Finding it that when we use Indeed we do get more applicants for the money. Also wish we didn’t have to duplicate a post, wish we could almost reset it and it work that way.”Alexis B., Director of Operations – Verified Capterra review
Looking for something different? Here are three alternatives worth considering.
Recruitee focuses on enhancing candidate engagement through its user-friendly interface, easy-to-use collaboration features, and huge integrations.
It’s highly scalable as well, making it a perfect solution for many businesses.
If you’re aiming to streamline candidate interactions, optimize team collaboration, and leverage an array of integrations for a holistic recruitment approach, give it a try.
Workable stands out with its intuitive interface, seamless integrations, and advanced reporting capabilities.
The platform offers a comprehensive solution, from job posting to candidate evaluation, that streamlines the entire recruitment process.
If you’re a growing business that require a versatile and easy-to-use ATS solution with advanced features for managing the complete recruitment lifecycle, Workable’s for you.
Greenhouse is renowned for its collaborative hiring approach, providing tools to engage the entire team in the recruitment process.
Its analytics-driven insights and customizable workflows enable efficient decision-making.
Greenhouse is an ideal fit for companies seeking a solution that prioritizes collaboration, data-driven decision-making, and customizable recruitment workflows.
Getting Started with VIVAHR
VIVAHR presents a harmonious blend of innovation, customization, and streamlined efficiency.
The platform’s user interface, though desktop-centric, offers intuitive navigation, while the array of customizable features empowers you to sculpt a recruitment strategy that aligns with your vision.
While certain limitations like mobile accessibility and integration options stand as considerations, the value that VIVAHR brings to the table is undeniable.
The unique offerings like the Employee Portal, eSignature, and premium add-ons are worth a try.
So, whether you’re a small to medium-sized business setting out on a quest for the perfect candidates or a growing enterprise seeking to refine your talent acquisition approach, VIVAHR stands ready to accompany you on your recruitment triumph.
Does VIVAHR have flexible pricing?
Yes, VIVAHR offers flexible pricing. It has four pricing tiers: Starter, Grow, Pro, and Enterprise. You can choose the right plan for you and adjust it according to your business size and the number of hiring locations.
Can you use VIVAHR on the go?
No, VIVAHR doesn’t currently offer a mobile app on Android or iOS. To access the platform, you will need to connect through a browser/web-based platform.
Does VIVAHR guarantee hiring success?
No, VIVAHR doesn’t guarantee the success of your recruitment campaigns. However, you can use this ATS to streamline your efforts and optimize the recruitment process.
VIVAHR helps small businesses automate their recruiting and hiring efforts by publishing your jobs to 50+ job posting sites.
Product Brand: VIVAHR