Invoicera Review: Features, Pricing, & Alternatives

Invoicera is a cloud-based invoicing software that simplifies invoicing and finances. It offers fully customizable invoices, time-saving features like recurring billing, and project management tools.

While it favors speedy billing over extensive bookkeeping, it also connects well with accounting software like Quickbooks, making it more useful for small businesses.

Invoicera also automates billing processes and allows for extensive customization. Businesses seeking effective invoicing practices may benefit from features like recurring billing and project management. 

In this article, we’ll go over its key features, cost, pros and cons, and also recommend some alternatives to consider.

SMB Guide’s Verdict for Invoicera

Based on our analysis, I’m giving Invoicera an overall score of 8.75 out of 10.

Here’s the detailed breakdown of the scoring for each factor:

Factor	Rating (out of 10)
Pricing & Plans	8
Feature Set & Customization Options	9.5
Automated Invoicing	9.5
Expense Tracking	9
Multi-Currency Support	9
User Interface and User Experience	8
Integrations and Compatibility	8
Customer Support	8
SMB Guide Rating	8.75

In this review of Invoicera, I’ve followed SMB Guide’s detailed criteria for evaluating invoicing software.

Invoicera is a popular invoicing software known for its broad flexibility, user-friendly design, and strong feature set. Businesses can use Invoicera to customize their invoicing processes to reflect their branding and professional image, while also benefiting from automation and multi-currency capabilities.

Its comprehensive invoicing solutions are designed for small businesses looking to optimize their billing procedures effectively.

Invoicera provides consumers with peace of mind with its secure platform and several functions aimed to simplify financial management. 

Whether businesses want to automate invoicing, handle multi-currency transactions, or create invoices to suit their corporate identity, Invoicera has the capabilities to accommodate a variety of demands and budgets.

Pricing & Plans

Invoicera’s features and limitations are distributed across 4 tiers of payment. Businesses can go through the options provided and choose the tier best suited for them.

Also note that there’s no Free plan available, even though all the paid tiers have a 7-day free trial.

Starter

This plan offers the basic features that are needed for invoicing. The pricing and features are listed below.

Price

• $8 per month (billed annually)
• $10 per month (billed monthly)

Features

• Unlimited invoices and time tracking
• Up to 100 clients per business
• Up to 1 staff member
• Additional business accounts from $10
• 3- layered security
• TLS security and firewall protection
• Client and Vendor portals
• Invoice templates
• Multi-currency and language support

Who it’s for: Individuals who are starting out and want to try Invoicera.

Business

This plan provides business-level features and support. 

Price

• $20 per month (billed annually)
• $25 per month (billed monthly)

Features

All features from Starter plan, plus:

• Upto 10 staff members
• Upto 1000 clients
• API access
• Invoice workflows

Who it’s for: Small to medium-sized businesses who are looking for an all-in-one invoicing solution.

Enterprise

This plan offers enterprise-level features for medium-sized and larger businesses that are looking to scale.

Price

• $40 per month (billed annually)
• $50 per month (billed monthly)

Features

All features from Business plan, plus:

• Upto 20 staff members
• Upto 2000 clients
• PDF batch export
• Advance reporting

Who it’s for: Medium-sized businesses with up to 20 staff

Infinite

This plan provides the entire suite of features that Invoicera offers. 

Price

• $60 per month (billed annually)
• $75 per month (billed monthly)

Features

All features from Enterprise plan, plus:

• Unlimited staff members
• Unlimited clients
• Custom integration and developments

Who it’s for: Best for large businesses and businesses looking to have full control over their invoicing and integration experiences.

Feature Set & Customization Options

Invoicera provides a wide range of customization choices for producing professional-looking invoices, making it a great tool for organizations who want to maintain a consistent brand image.

Users may upload their company logos, choose from a variety of layouts, modify invoice colors and fonts, and include unique signatures. This level of personalization guarantees that each invoice accurately reflects the company’s logo and professional image.

Furthermore, Invoicera offers customized fields, allowing businesses to insert special data according to their individual requirements. 

This is especially useful in specialty sectors that require unique billing data like project codes, job numbers, or other business-specific information. These custom fields guarantee that all relevant data is gathered properly and effectively.

Automated Invoicing

Invoicera’s automated invoicing tool saves time by allowing businesses to easily set up recurring invoices and billing cycles. This capability is especially useful for businesses with repeat customers or subscription-based services since it removes the need for manual invoice production and ensures timely invoicing.

Businesses can tailor their billing intervals to match their specific needs. This flexibility is crucial for businesses that operate on varied billing cycles.

With Invoicera, you can set up your invoices to be generated and sent out on a monthly, quarterly, annually, or semi-annually basis, ensuring that your billing processes align perfectly with your business operations and customer agreements:

• Monthly Billing: Ideal for subscription-based services, ongoing projects, or any business that requires regular monthly payments from clients.
• Quarterly Billing: Suitable for businesses that prefer a less frequent billing cycle, often used for contracts that span multiple months or for seasonal services.
• Annual Billing: Perfect for long-term contracts or memberships, offering the convenience of a single invoice per year, which can simplify accounting and reduce administrative workload.
• Semi-Annual Billing: A great middle-ground for businesses that want to balance the benefits of annual billing with a slightly more frequent payment structure.

The software’s automated features go beyond invoicing. Invoicera also enables automated payment reminders, which ensure that clients are reminded of future or late payments. This helps businesses maintain regular cash flow and decreases the possibility of lost or late payments.

Businesses may save time and money by automating the setup and administration of their invoicing procedures. The addition of automatic reminders improves the speed and dependability of the invoicing process, making Invoicera an invaluable tool for any organization.

Expense Tracking

Invoicera’s expenditure tracking tool is comprehensive and effective, allowing firms to classify spending and provide thorough financial reports.

This feature is especially useful for firms that need to track spending connected to specific projects or clients, guaranteeing precise financial management and analytical analysis.

The software seamlessly integrates expense monitoring into the invoicing process, making it easier to create correct bills. Cost categorization allows businesses to better manage and assess their financial data, which leads to improved decision-making and more successful financial planning.

This ensures that all expenses are accounted for when billing clients, which improves accuracy and transparency. This feature not only aids in tracking expenses and identifying cost-cutting opportunities, but it also ensures that businesses have a clear and accurate picture of their financial health.

Invoicera’s sophisticated expenditure tracking and integration capabilities make it a must-have tool for effective financial management.

Other handy features you unlock include:

• Categorizing Expense Reports: You can import expense files and categorize them according to your business needs. This categorization makes it easier to organize expenses and analyze spending patterns. Then, you can generate detailed reports that provide insights into your spending, helping you identify areas where you can save money or need to allocate more resources.
• Controlling Budgets: The system categorizes these recurring expenses and generates insightful reports that offer a clear view of your spending patterns over time. These reports can help you make informed decisions about budget adjustments and financial planning.
• Country-Specific Insights for MNCs: You can categorize expenses by country, providing a more granular view of your international operations. These reports can help you understand how expenses vary across different regions, allowing you to tailor your financial strategies accordingly.

Multi-Currency Support

Invoicera’s ability to invoice in many currencies makes it an excellent choice for businesses operating internationally. The software automatically translates currencies and updates exchange rates, ensuring that all invoices are accurate and up to date.

This tool is especially valuable for organizations that work with clients from other countries since it speeds the invoicing process and eliminates the need for manual currency calculations.

Invoicera’s multi-currency support feature is designed to facilitate global business operations by allowing businesses to invoice clients in over 125 currencies. By invoicing in the client’s currency, businesses can provide a smoother and more familiar payment experience.

This reduces friction and enhances the client’s trust and satisfaction, leading to improved business relationships and higher retention rates. Automatic currency conversion based on current exchange rates also reduces misunderstanding and assures precise payments.

This capability improves the efficiency of managing worldwide operations by giving firms the tools they need to execute foreign transactions seamlessly.

Invoicera supports more than 14 payment gateways, offering clients a wide range of payment options. This flexibility ensures that clients can choose their preferred method of payment, whether it’s credit cards, PayPal, Stripe, or other popular gateways.

By providing automated conversions and frequently updated exchange rates, the program assures correct billing and assists firms in maintaining accurate financial records, making successful foreign finance management easier.

Plus, Invoicera enables businesses to send invoices in over 15 languages, making it easier to communicate with clients around the world. This feature is especially beneficial for businesses with a diverse clientele, as it helps overcome language barriers and ensures clarity in billing communications.

User Interface and User Experience

Invoicera’s user interface is designed to be simple and user-friendly, allowing new users to easily create, send, and manage invoices. The well-organized design makes menus, tabs, and functions easy to find, streamlining the invoicing process.

The interface is also very friendly for new member onboarding and creating your first clients and invoices.

To improve the user experience, Invoicera provides customizable dashboards and shortcuts for easy access to commonly used features. Users may customize the UI to meet their individual demands, making the program more efficient and user-friendly.

Despite its broad variety of capabilities, the learning curve is short. For users who want further assistance, Invoicera offers extensive lessons and help tools.

These materials walk users through the many capabilities of the program, allowing even those new to invoicing to rapidly become skilled.

Integrations and Compatibility

Invoicera effortlessly interfaces with major accounting software like QuickBooks, making it simple to sync data across invoicing and accounting systems.

This connection guarantees that financial information is consistent and up to current across all platforms, hence facilitating corporate finance administration. The software also has add-ons like Purchase Order, Security, PDF protection etc built-in within the app.

The program also supports a variety of major online payment methods including PayPal, Authorize.net, PayGate, Bambora, etc, allowing customers to pay bills securely and directly. Invoicera offers APIs for bespoke integrations, allowing links with other critical tools and services to improve workflow efficiency. 

Furthermore, Invoicera provides a robust and user-friendly mobile app for iOS and Android smartphones. The mobile app syncs with the desktop version, giving users access to all critical features and allowing them to manage their invoices while on the road.

This guarantees that organizations may manage their invoicing operations from wherever they are.

Customer Support

Invoicera provides extensive customer service via many channels, including quick chat, email, and phone. These many channels guarantee that consumers receive timely support based on their preferred mode of contact.

Support agents are competent and responsive, efficiently resolving any questions or concerns.

The program also comes with rich documentation, tutorials, and user guides to assist users explore and optimize its functionality. These materials are informative and valuable for resolving common difficulties, allowing users to research answers on their own when necessary.

However, the software lacks the community feature where users share their questions and experiences with the application. But it more than makes up for the support and security features.

Invoicera — Unique Features

Here are some unique features that make Invoicera standout from its competition.

Client portal and transparency

Invoicera provides a unique client portal that improves transparency and client connections.

This site enables clients to securely see bills, project updates, and crucial documents. Businesses may boost customer happiness by giving them real-time access to their billing information and project status.

Project management tools

Invoicera provides complete project management features in addition to its powerful invoicing capabilities. Users may track project progress, manage estimates, and engage with clients directly in the program.

These capabilities make Invoicera a good alternative for companies who need to handle complicated projects and customer relationships effectively.

Custom workflow automation

One of Invoicera’s most significant features is Custom Workflow Automation, which enables businesses to create and deploy custom workflow models based on their invoicing and billing needs.

This feature provides a high level of customization, allowing companies to design processes that are specific to their company operations. 

Custom Workflow Automation boosts productivity and reduces errors by automating repetitive procedures and streamlining billing operations, allowing business owners to concentrate on more essential tasks.

Customization and multi-business handling

Invoicera distinguishes itself with customized invoice templates, multilingual invoicing, and full accounts payable and receivable administration. The program allows users to manage several enterprises from a single account.

This is especially advantageous for entrepreneurs and business owners with different portfolios, as it allows them to manage their financial operations in a more streamlined and effective manner.

What the Experts Say About Invoicera

Invoicera gets raving reviews from sources like G2.com and Capterra. The software got a total of 4.5 out of 5 ratings based on 11 reviews from G2.com and a total of 4.6 out of 5, based on 8 reviews from softwaresuggest.com respectively.

I’ve found Invoicera to be a very nice application for freelancers. Very simple and easy going software that gets me paid. I am able to have better control over my finances and work/ cash flow is now in equilibrium.

Aaliyah – Verified Capterra review

Invoicera is a well-kept secret of online invoicing and billing apps. I wrote a lengthy review of the service over 5 years ago when it was still a babe in arms, but even then it was a well-muscled contender in the field. At that time, I had a monthly subscription and used it almost daily for invoicing. It has continued to evolve in the billing and invoicing space. Of particular interest to me is their free online invoice maker software that includes some nifty features, like emailing a PDF to your client and personalizing the invoice by uploading your logo. The best part is not (just) that Invoicera provides the service for free, you don’t have to be a current subscription-based client, they don’t make you jump through any hoops to use it, they don’t collect information to bombard you with marketing messages later, and customer support is readily available to you. There is room for improvement but Invoicera is a strong billing software, getting a lot right at a decent price-point.

Vernessa T., Freelance Writer – Verified Capterra review

Invoicera Alternatives

While Invoicera is a powerful invoicing software, there are several alternatives available in the market as well. Here are a few of the most popular options.

FreshBooks

FreshBooks is a web-based accounting software as a service platform that can be accessed via desktop or mobile device. This platform simplifies common accounting tasks like invoice production, payment acceptance, cost tracking, billable time monitoring, and financial reporting.

While Zoho Invoice offers a choice of invoice templates, FreshBooks can be a better fit for your company if you require a solution that gives you greater freedom to personalize for your brand or style.

Try FreshBooks for free today

Xero

Xero is a complete cloud-based accounting software with several functions, including invoicing, cost monitoring, and payroll administration. It is ideal for small and medium-sized enterprises that demand a comprehensive bookkeeping solution with advanced accounting skills.

Xero’s initial price of $12 per month makes it an inexpensive solution for many enterprises. Its user-friendly design and wide third-party interfaces improve its usefulness, making it simple to incorporate into many business processes.

This adaptability guarantees that Xero can meet the unique demands of various organizations, resulting in a smooth and effective accounting experience.

Get started with Xero for free today!

Zoho Books

Zoho Books is a cloud-based accounting software built for small and medium-sized enterprises that includes invoicing, inventory management, and project management capabilities. Zoho Books, which starts at $9 per month, offers a complete accounting solution that may meet a variety of business needs.

One of its most noticeable features is its seamless integration with the Zoho ecosystem, making it an excellent alternative for enterprises who currently use other Zoho products.

This connection guarantees that data and processes move seamlessly across several platforms, improving overall efficiency and productivity. Additionally, Zoho Books allows multi-currency transactions, making it ideal for enterprises with foreign clients.

Start your free trial of Zoho Books

Getting Started with Invoicera

Invoicera provides customers with a sophisticated invoicing solution that is appropriate for freelancers, small companies, and large corporations. Its user-friendly interface and extensive documentation provide a seamless onboarding experience, while its feature set and customization possibilities meet a wide range of company requirements.

Whether you want to streamline invoicing, automate procedures, or handle multi-currency transactions, Invoicera has the tools to help you take control of your money and develop your business.

This makes it a fantastic option for small firms looking to streamline invoicing operations and manage cash more effectively.

Start your free trial of Invoicera today!

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