Reclaim AI vs. Motion App: Which scheduling app is better?

Dive into our in-depth analysis comparing Reclaim AI and Motion app to help you decide which appointment scheduler suits your needs best.

Reclaim.ai and Motion are both equally great contenders to check out if you’re searching for AI-powered schedulers. 

In our books – they draw a tie. Hence, the best for you will depend on your specific needs.

This informative comparison will help you decide. For a deeper understanding, delve into our detailed reviews of Reclaim.ai and Motion.

Reclaim AI vs. Motion: At a Glance

Reclaim and Motion were analyzed and compared using the in-depth factors in our Evaluation Criteria Guide.

Criteria	Reclaim AI	Motion	Winner
SMB Guide’s Rating	8.2/10	8.6/10	Motion
Appointment Workflow Automation	✅	✅	Tie
Customization Options	✅	✅	Motion
Calendar Management Features	✅	✅	Tie
Automated Reminders and Notifications	✅	✅	Motion
Client Management & Communication	✅	✅	Tie
Automatic Rules	✅	✅	Tie
In-Meeting Tools	❌	❌	Tie
Meeting Templates	✅	✅	Motion
Meeting Analytics	❌	✅	Reclaim AI
UX and UI	Clean and easy to use	Straightforward, sleek UI	Tie
Integrations & API Capabilities	10+ integrations	10+ integrations	Tie
Supported Platforms	❌	✅	Tie
Customer Support	Email, Live chat, Phone support	Live chat, Self-help	Reclaim AI
Pricing	Free – $15/user/mo	$20/user/mo – $34/user/mo	Reclaim AI
Scalability	✅	❌	Reclaim AI

Reclaim AI: Key Features, Pros, Cons, & Pricing

Reclaim.ai is highly beneficial and user-friendly, well-tailored for those looking to take advantage of AI with calendar management.

Nevertheless, the absence of mobile applications and the desire for more customization options leaves room for improvement.

Pros & Cons

Pricing

Reclaim.ai’s pricing starts at $8/user/month and goes up to $18/user/month. It also offers a free individual plan with a 14-day free trial of the paid plans.

Motion App: Key Features, Pros, Cons, & Pricing

Motion provides robust appointment customization for teams and integrates seamlessly with tools such as Zoom, Outlook, Stripe, and Google, offering an API for third-party tool integration. 

However, it has limitations in integrations and offers only one support channel. The pricing is comparatively higher than competitors like Trello.

Best suited for small teams or individuals managing routine tasks using lists and Kanban within the platform.

Pros & Cons

Pricing

Motion offers two plans, both offering a 7-day free trial period. The prices range from $20/user/month to $34/user/month.

Appointment Workflow Automation

Reclaim AI adeptly manages conflicts, dynamically adjusts calendars in real-time, and enables users to prioritize and defend meetings or schedules.

This unique feature allows Reclaim to automatically reschedule conflicting events based on established priorities.

Reclaim also enhances the appointment workflow through features like auto-assigning appointments, establishing recurring schedules, and offering self-service options.

Beyond its scheduling prowess, the software extends its utility by automating post-appointment engagement and sending follow-up emails or messages.

Motion streamlines booking for admins and clients with features like auto-assigning appointments based on staff availability and skills, setting up recurring appointments for periodic consulting, and offering self-service booking via mobile, SMS, email, or online channels. 

The platform also automates follow-up emails, allowing event organizers to conduct surveys and collect testimonials, fostering trust and feedback from clients.

✅ Winner: Tie

Customization Options

Reclaim.ai empowers businesses with comprehensive control over appointment settings, allowing customization of appointment types, priorities, durations, and booking rules, including buffer times and cancellation policies.

Motion offers extensive customization options to tailor appointment durations, types, and settings to specific needs.

Event organizers can set booking rules, including minimum/maximum duration, attendees, cancellation policy, lead time, and confirmation mode, providing control to match appointment requirements.

✅ Winner: Motion

Calendar Management Features

In Reclaim.ai’s calendar section, you can view and create one-off appointments with ease.

However, if you wish to customize the calendar’s appearance, you will need to navigate to the customization tab and select “Calendar View.”

From there, you can modify the default calendar view, set the duration of appointment slots, and customize appointment status.

Motion’s shared calendar consolidates all team members’ schedules, enabling organizers to oversee projects, staff availability, and appointments.

Motion facilitates reassignment of appointments based on workload or skills. The platform ensures clarity by converting and displaying appointments in local times for both team members and clients globally. 

Rescheduling or cancelling appointments is simplified through a drag-and-drop process on the calendar, with instant alerts to the team member and client.

✅ Winner: Tie

Automated Reminders and Notifications

Reclaim.ai enables businesses to automate client reminders via email, minimizing no-shows and enhancing client engagement.

Administrators can opt to receive notifications for new bookings or changes through email or push notifications.

You also get flexibility in customizing reminder messages, allowing businesses to include personalized messages along with the reminders.

Motion’s automated alert feature enhances client attendance confirmation and satisfaction.

Event organizers can send SMS or email notifications 24, 12, or 1 hour before an appointment, reducing resource waste on last-minute changes.

Additionally, you get confirmation requests and access to pre-written automation templates, allowing users to easily customize messages for different events such as consultations or webinars.

✅ Winner: Motion

Client Management and Communication

Reclaim.ai securely stores and organizes client information in the backend. You get excellent client management and communication with features like automatic reminders, Smart 1:1s (functional even outside Reclaim), and customizable forms and questionnaires.

Users can conveniently access details and appointment history. Additionally, Reclaim.ai simplifies data deletion and account erasure with a single-click function.

On the other hand, Motion simplifies client data management through its database, allowing event organizers to seamlessly store or update contact information, track detailed appointment history for progress assessment, and add/edit notes for improved service and client relationships. 

Communication is streamlined with an in-app messenger for real-time messaging and the option to use email or SMS for reminders, updates, and cancellations.

✅ Winner: Tie

Automatic Rules

Reclaim.ai offers:

• Auto-Scheduling Buffer Time: For smoother transitions between appointments and allowing for better preparation. 
• Prevents Double Bookings: By automatically copying events from one calendar to another, maintaining synchronization and preventing conflicts. 
• Auto-Scheduling Priorities: Users can set different urgency levels, ranging from Low (P4) to Critical (P1), allowing the system to prioritize events based on their importance to you.

With Motion, you get: 

• Alerts: It provides alerts to prevent overcommitment by warning you if completing all tasks by the deadline is impossible. 
• Time-Blocking: Motion helps safeguard time for deep work by automatically time-blocking tasks on your calendar, ensuring dedicated periods for focused productivity. 
• Integrated Tasks: Motion streamlines the transition from task lists to action by automatically scheduling tasks into your day at optimal times, seamlessly integrating them into your calendar.

✅ Winner: Tie

In-Meeting Tools

Both Reclaim.ai and Motion are purely calendar management and appointment scheduler tools. Hence, they don’t offer any in-meeting tools. 

However, both come with integrations to video-conferencing tools like Zoom and Google Meet that you can use to get ahead.

✅ Winner: Tie

Meeting Templates

Reclaim.ai provides predefined meeting templates right from the start, offering options for 15-minute sessions, high-priority meetings, and flexible quick meetings.

Users can easily access and customize each meeting type, tailoring them to their specific needs, effectively creating personalized templates.

Similarly, Motion allows users to create templates for various purposes, such as client calls, investor calls, and leads.

Each template in Motion can be customized with a unique meeting length and a custom schedule.

✅ Winner: Motion

Meeting Analytics

Reclaim.ai provides users access to a dedicated “Stats” section, offering insights into time breakdowns, time trends, focus times, and meeting analyses.

For an enhanced view, Team Stats is available on paid plans, enabling the analysis of the team’s average time spent across meetings, focus time, work-life balance metrics, and more, all without intrusive monitoring. 

Motion doesn’t currently provide meeting analytics.

✅ Winner: Reclaim AI

User Experience and User Interface

Reclaim.ai boasts a user-friendly interface with easy navigation through the sidebar menu, granting access to various features and settings.

The app’s clean, modern design adapts seamlessly to different devices and screen sizes.

The default Planner view combines calendar and schedule details in an aesthetically pleasing layout. 

Users benefit from customization options, personalization features, and a straightforward onboarding process, including a guided tour, tutorials, and tips to ensure a smooth start.

New users will find Motion’s modern interface user-friendly, with an easily navigable dashboard displaying all features accessible through a menu.

Customization options for the scheduling page and personalized client messages are available.

The onboarding process is straightforward, providing clear instructions for tasks like account creation and team member addition.

✅ Winner: Tie

Integrations & API Capabilities

Reclaim.ai seamlessly integrates with popular project management, communication, and collaboration platforms.

Users can effortlessly sync calendars, tasks, contacts, and events across multiple platforms, making migration from other scheduling software easy.

The software’s smart scheduling features enable users to book meetings, create tasks, or join calls directly from these integrated platforms.

Motion integrates with platforms like Zoom, Stripe, Google, and OutlookWhile the built-in applications are limited, Motion has an API for creating, retrieving, deleting, or updating client appointments.

The API supports webhooks for event triggers.

✅ Winner: Tie

Supported Platforms

Reclaim.ai is a web-based application compatible with all browsers and operating systems (Windows, macOS, Linux) but does not have a dedicated mobile app, yet it offers an optimized and responsive experience on both Android and iOS platforms.

Motion is accessible via browser or mobile app. Compatible with macOS, Linux, and Windows, Motion also offers native Android and iOS mobile apps for on-the-go access.

✅ Winner: Motion

Customer Support

Reclaim.ai’s support team is highly responsive, addressing queries within one hour during working hours (Monday to Friday: 7 a.m. – 7 p.m. Pacific Time; weekend availability for emergencies). Contact options include email, live chat, and phone.

The app features a robust knowledge base with FAQs, guides, articles, and videos. Additionally, users can participate in the community forum to interact with peers, share feedback, suggestions, or report issues.

Motion’s customer support is known for its responsiveness, offering live chat as the sole contact option with fast response times within 1-3 minutes.

The platform’s knowledge base includes guides and a blog covering project management, time tracking, and software troubleshooting. 

However, Motion currently lacks a social media presence or community forum unlike other scheduling and appointment software.

✅ Winner: Reclaim AI

Pricing

Reclaim.ai offers four pricing plans to know:

Plan	Price
Lite	Free forever
Starter	$8/seat/month
Business	$12/seat/month
Enterprise	$18/seat/month

The Lite plan offers essential scheduling features for free indefinitely. Upon signup, the Business plan includes a 14-day trial period.

Building on the Standard features, it’s tailored for businesses aiming to scale operations and optimize workflows. 

The Enterprise plan, designed for large enterprises, encompasses the complete suite of tools for comprehensive time management scaling across the organization.

Motion, on the other hand, offers two pricing plans:

Plan	Price (billed monthly)	Price (billed annually)
Individual	$34 per month	$19 per month
Team	$20 per month	$12 per month

✅ Winner: Reclaim AI

Scalability

Reclaim.ai excels in scalability, particularly with its Enterprise plan that accommodates over 100 users and offers unlimited users across domains.

On the other hand, Motion is confined to the Team plan, catering well to medium-sized businesses. While the Team plan provides additional automation features, its growth potential is limited.

✅ Winner: Reclaim AI

Standout Features of Reclaim.ai

Reclaim.ai’s unique features include AI-Based Scheduling, which learns from your behavior and adapts to your preferences, prioritizing tasks based on your habits.

The platform also offers a Habits Manager, allowing users to set and focus on personal habits like regular lunch breaks, with multiple templates available for customization.

This adaptive learning enhances the AI’s understanding of your routines and activities.

Standout Features of Motion

In addition to scheduling and appointment features, Motion stands out with two notable functionalities. 

First, Motion effects allow event organizers to create captivating animations on the scheduling page, offering options like 3D tilt, vertical and horizontal scroll. 

Second, Motion offers AI scheduling automation, enabling seamless task scheduling for team members with recommendations based on workload and expertise.

Reclaim AI vs. Motion App: SMB Guide’s Verdict

In an unexpected twist, Reclaim.ai and Motion emerge as equals in our evaluation! 

Reclaim.ai outshines Motion with superior pricing, scalability, and specialized calendar features. 

However, Motion strikes a balance by catering to focused businesses with enhanced features and an extensive range of customization options, compensating for areas where Reclaim.ai may fall short. 

Ultimately, the choice between the two hinges on the specific needs and priorities of your SMB.