10 Best Invoicing Softwares & Apps for Small Business

In an exhaustive review of over 10 invoicing software solutions, our team meticulously tested each product to identify the best fit for small businesses.

After thorough evaluation, FreshBooks emerged as the top choice, excelling in multiple categories crucial for seamless business operations.

Our evaluations are rooted in hands-on testing and years of industry experience, ensuring that our recommendations are reliable and insightful.

You can trust our expertise to guide you in selecting software that meets and exceeds your business’s needs.

The 10 best invoicing softwares:

1. FreshBooks – Editors Choice
2. QuickBooks Online – Best for Small Business
3. Invoicera – Best for Invoicing
4. Xero – Best for accounting
5. Zoho Invoice – Free invoicing software
6. Square Invoices – Best for payment processing
7. Wave – Best for online payments
8. Invoice Ninja – Best for freelancers
9. Momenteo – Best for online quotes
10. InvoiceBerry – Best for solopreneurs

How we evaluate and test apps

When I’m testing apps/tools, I employ a dual approach based on free trial availability. For platforms offering free trials, I test their functionalities, usability, navigation, and ease of use. In the case of software lacking a free version or trial, I rely on in-depth research and user testimonials through software review platforms like G2, Capterra, and TrustRadius to gauge their performance and capabilities. Learn more about our ratings criteria for invoicing software here.

1. FreshBooks – Editors choice

Best suited for – Freelancers and other small service-based businesses without inventory.

Pricing – $7.70/mo – $24/mo

FreshBooks makes managing your finances a breeze with its intuitive, user-friendly interface, perfect for small businesses.

It offers a complete suite of features, including time tracking, expense management, and customizable invoices, making it a go-to for all your invoicing needs.

Its automated workflows and seamless integrations set FreshBooks apart, which streamline operations and boost productivity.

With its straightforward design and outstanding customer support, it’s an ideal choice for businesses looking for a powerful yet easy-to-use invoicing solution.

Features

• Time Tracking: Easily track billable hours with a built-in timer and streamline invoicing by automatically adding tracked time to invoices.
• Expense Management: Simplify financial management by capturing and organizing expenses, allowing for easy categorization and reporting.
• Customizable Invoice Templates: Enhance brand identity with customizable templates that allow you to tailor invoices to your business’s unique style and requirements.
• Automated Workflows: Boost productivity with features that automate repetitive tasks, such as sending payment reminders and recurring invoices, allowing more focus on growing your business.

Why we picked it

FreshBooks stands out with its intuitive design, extensive features, and efficiency in managing all your invoicing and financial needs.

Start your free trial of FreshBooks today

Try FreshBooks free

2. QuickBooks Online – Best for small businesses

Best suited for – Small and growing businesses looking for complete invoicing and accounting solutions in one place.

Pricing –  $17.50/mo – $117.50/mo

QuickBooks Online is a versatile financial management tool that offers cloud-based access, providing businesses the flexibility to manage their accounts from anywhere.

Its invoicing capabilities enable the creation and automation of professional invoices, ensuring timely payments.

The software’s comprehensive financial reporting allows businesses to gain valuable insights and make well-informed decisions.

With seamless integration with various apps and services, QuickBooks Online enhances productivity by streamlining business operations and improving overall efficiency.

Features

• Cloud-Based Access: Access your financial data anytime, anywhere with QuickBooks Online’s cloud-based platform, ensuring your business operations are always at your fingertips.
• Invoicing Capabilities: Create and send professional invoices quickly, with options for automated recurring billing and payment reminders to ensure timely payments.
• Financial Reporting: Gain insights into your business’s financial health with detailed and customizable reports, helping you make informed decisions and track performance.
• Integration with Other Tools: Seamlessly connect QuickBooks Online with a wide range of apps and services, from payment processors to CRM systems, to streamline your business processes and enhance productivity.

Why we picked it

QuickBooks Online offers the flexibility of cloud-based access, powerful invoicing capabilities, and seamless integration with various tools, making it an indispensable asset for small businesses.

Start your free trial of QuickBooks online today

Try QuickBooks Online free

3. Invoicera – Best for Invoicing

Best suited for – Small and medium-sized businesses looking for an all-in-one invoicing solution.

Pricing – $10/mo – $75/mo

Invoicera is a comprehensive invoicing solution designed to enhance business efficiency with its strong set of features. It offers advanced invoicing capabilities, allowing businesses to manage billing with ease and precision.

The platform includes time tracking and expense management tools that help businesses monitor productivity and control costs effectively.

With extensive customization options, Invoicera empowers businesses to tailor their financial processes to meet specific needs, ensuring streamlined operations and improved financial management.

Features

• Advanced Invoicing Capabilities: Streamline your billing process with Invoicera’s sophisticated invoicing tools, designed to handle complex billing scenarios and automate recurring invoices for improved efficiency.
• Time Tracking: Monitor and manage employee productivity effectively with integrated time tracking features, allowing for accurate billing and project management.
• Expense Management: Gain control over business expenses with Invoicera’s comprehensive expense management system, which simplifies tracking and reporting, ensuring better financial oversight.
• Customization Options: Tailor your invoicing and financial processes to fit your specific business needs with Invoicera’s extensive customization features, enhancing the personalization and effectiveness of your financial management.

Why we picked it

Invoicera stands out as a comprehensive solution with its advanced invoicing capabilities, efficient time tracking, and flexible customization options. These features make it a valuable asset for streamlining business operations.

Start your free trial of Invoicera today!

Try Invoicera free

4. Xero – Best for accounting

Best suited for – Small businesses that require multi-user access, reporting, and 1099 support.

Pricing –  $3.75/mo – $19.50/mo

Xero is a powerful cloud-based accounting platform that empowers businesses to manage their finances from anywhere, offering unparalleled flexibility and convenience.

Its strong invoicing capabilities ensure timely and accurate billing, while comprehensive financial reporting provides valuable insights to support strategic decision-making.

With seamless integration with various business tools, Xero enhances productivity by streamlining operations and improving overall efficiency.

Features

• Cloud-Based Accounting: Access your financial data anytime, anywhere with Xero’s cloud-based system, ensuring that you have up-to-date information at your fingertips for better business decisions.
• Invoicing Capabilities: Streamline your billing process with Xero’s efficient invoicing tools. These tools allow for quick creation and management of invoices, leading to improved cash flow and reduced administrative workload.
• Financial Reporting: Gain deep insights into your business performance with Xero’s comprehensive financial reports, helping you make informed strategic decisions and track financial health effectively.
• Integration with Business Tools: Enhance productivity by seamlessly integrating Xero with a wide range of business applications and services, allowing you to streamline operations and improve overall business efficiency.

Why we picked it

Xero offers a quality accounting solution with cloud-based accessibility, efficient invoicing, and seamless integration with business tools, making it essential for optimizing financial management.

Start your free trial of Xero today

Try Xero free

5. Zoho Invoice – Free invoicing software

Best suited for – Small business owners, freelancers, solopreneurs, and contract workers looking for an easy and free way to produce and manage invoices and bill clients.

Pricing – Free

Zoho Invoice is designed to simplify invoicing for businesses with its intuitive and user-friendly interface, allowing for quick and efficient invoice creation.

The software offers time tracking and expense management features, enabling businesses to seamlessly manage project costs and bill clients accurately.

Customization options empower businesses to tailor invoices and reports to meet their unique branding needs.

Features

• User-Friendly Invoicing: Zoho Invoice offers an intuitive interface that simplifies the creation and management of invoices, making it easy for businesses to handle billing efficiently.
• Time Tracking: This feature allows businesses to accurately track billable hours and project timelines, ensuring precise client billing and effective project management.
• Expense Management: Manage and categorize expenses seamlessly, helping businesses keep track of their spending and improve budgeting accuracy.
• Customization Options: Tailor invoices and reports to reflect your brand’s unique identity, enhancing professionalism and client engagement with personalized documentation.

Why we picked it

Zoho Invoice streamlines financial management with user-friendly invoicing, comprehensive time tracking, effective expense management, and customizable options, making it a vital tool for enhancing business efficiency.

Sign up to Zoho Invoice for free

Try Zoho Invoice free

6. Square Invoices – Best for payment processing

Best suited for – Small to medium-sized businesses already using Square.

Pricing  – Free – $20/mo

Square Invoices provides a streamlined solution for businesses to simplify invoicing and payment collection. Its intuitive interface allows users to easily create and send invoices, integrating with Square’s payment processing system to expedite collections.

Automated reminders ensure timely payments, reducing the hassle of manual follow-ups. Its comprehensive reporting capabilities offer valuable insights into financial performance, empowering businesses to make informed decisions and improve cash flow management.

Features

• Ease of Use: Square Invoices features an intuitive interface, making it simple for businesses to create and send invoices with minimal effort.
• Integration with Payment Processing: Seamlessly integrates with Square’s payment system, allowing for quick and efficient payment collection.
• Automated Reminders: Automatically sends reminders to clients, ensuring timely payments and reducing the need for manual follow-ups.
• Reporting Capabilities: Offers detailed financial reports that provide insights into business performance, aiding in informed decision-making and effective cash flow management.

Why we picked it

Square Invoices streamlines invoicing and payment collection with its user-friendly interface, seamless payment processing integration, automated reminders, and insightful reporting capabilities.

Sign up to Square Invoices for free

Try Square Invoices free

7. Wave – Best for online payments

Best suited for – Contractors, Freelancers, and small service-based businesses requiring free and simple accounting and invoicing.

Pricing  – Free – $149/mo

Wave offers a comprehensive suite of tools designed to empower small businesses with its free accounting software, allowing for efficient financial management without the burden of costs.

Its invoicing capabilities enable users to create and send professional invoices easily, while the receipt scanning feature simplifies expense tracking by digitizing and organizing receipts.

Wave’s financial reporting provides clear insights into business performance, helping owners confidently make informed financial decisions.

Features

• Free Accounting Software: Provides small businesses with essential accounting tools at no cost, helping them manage finances efficiently without financial strain.
• Invoicing Capabilities: Enables users to create and send professional invoices effortlessly, ensuring timely payments and smooth cash flow.
• Receipt Scanning: Simplifies expense tracking by allowing users to digitize and organize receipts, reducing paperwork and enhancing accuracy.
• Financial Reporting: Delivers clear insights into business performance, aiding owners in making informed financial decisions with confidence.

Why we picked it

Wave empowers small businesses with essential tools like free accounting software, effortless invoicing, receipt scanning, and insightful financial reporting.

Sign up to Wave Apps for free

Try Wave Apps free

8. Invoice Ninja – Best for freelancers

Best suited for – SMBs looking for free invoicing software with expense tracking capability.

Pricing  – Free – $16/mo

Invoice Ninja offers businesses efficient invoicing capabilities for seamless creation and management of invoices.

Its time-tracking features ensure accurate billing by effectively recording billable hours, while the expense management tools facilitate organized financial oversight.

The client portal enhances client interactions by providing a dedicated space for viewing and managing invoices and payments, streamlining communication and payment processes.

Features

• Invoicing Capabilities: Streamlines the creation and management of invoices, enabling businesses to handle billing tasks efficiently.
• Time-Tracking: Accurately records billable hours, ensuring precise billing and helping businesses manage time effectively.
• Expense Management: Organizes financial oversight by tracking expenditures, assisting businesses in maintaining a clear understanding of their finances.
• Client Portal: Enhances client interactions by offering a dedicated space for clients to view and manage invoices and payments, improving communication and payment processes.

Why we picked it

Invoice Ninja streamlines business operations with its efficient invoicing capabilities, precise time tracking, and comprehensive expense management.

It also enhances client interactions through its user-friendly portal. Experience the benefits firsthand by trying Invoice Ninja today and elevating your billing and financial management processes.

Sign up to Invoice Ninja for free

Try Invoice Ninja free

9. Momenteo – Best for online quotes

Best suited for – Small and mid-sized businesses seeking a comprehensive invoicing solution.

Pricing  – Free – $17.95/mo

Momenteo offers freelancers and small businesses streamlined invoicing capabilities, making billing processes straightforward and efficient.

Its expense tracking feature allows users to keep a clear record of financial transactions, while travel logging helps document travel-related activities seamlessly.

With integrated calendar functionalities, Momenteo aids in organizing schedules, ensuring that business operations run smoothly and efficiently.

Features

• Invoicing Capabilities: Simplifies billing processes for freelancers and small businesses, allowing for quick and easy invoice creation.
• Expense Tracking: Maintains a clear record of financial transactions, helping users keep track of their expenses effortlessly.
• Travel Logging: Assists in documenting travel-related activities, providing a comprehensive overview of trips and associated costs.
• Calendar Integration: Organizes schedules seamlessly, ensuring efficient management of appointments and deadlines.

Why we picked it

Momenteo empowers freelancers and small businesses with seamless invoicing, comprehensive expense tracking, and efficient travel logging, all integrated within an intuitive calendar system to streamline business operations.

Sign up for Momenteo for free

Try Momenteo free

10. InvoiceBerry – Best for solopreneurs

Best suited for – Freelancers, startups, and small and medium-sized enterprises (SMEs)

Pricing – $15/mo – $45/mo

InvoiceBerry provides small businesses and freelancers with efficient invoicing capabilities, ensuring that billing processes are straightforward and time-effective.

Its expense tracking feature allows users to maintain accurate financial records, while the client management system helps organize and nurture customer relationships.

With comprehensive reporting tools, InvoiceBerry offers valuable insights into business performance, aiding in strategic decision-making and smooth operation management.

Features

• Invoicing Capabilities: Simplifies the billing process, allowing small businesses and freelancers to create and send professional invoices quickly.
• Expense Tracking: Provides a straightforward way to monitor and record expenses, helping to maintain accurate financial records.
• Client Management: Organizes customer information to enhance relationship management and streamline communication.
• Reporting Tools: Offers detailed insights into business performance, facilitating informed decision-making and strategic planning.

Why we picked it

InvoiceBerry streamlines business operations for small businesses and freelancers with efficient invoicing, accurate expense tracking, and effective client management, all complemented by insightful reporting tools.

Start your free trial of InvoiceBerry

Try InvoiceBerry free

Conclusion: How to Pick the Best Invoicing Software

These tools facilitate efficient expense tracking, ensuring precise financial management, and incorporate client management features to strengthen customer relationships.

Their reporting capabilities offer valuable insights for strategic decision-making, helping users enhance business performance.

Choose one of these effective software solutions today to streamline your business operations and improve your management processes.

Quick recap of the top invoicing software:

1. FreshBooks
2. QuickBooks Online
3. Invoicera
4. Xero
5. Zoho Invoice
6. Square Invoices
7. Wave
8. Invoice Ninja
9. Momenteo
10. InvoiceBerry