11 Best Recruiting Tools for HR Teams & Recruiters

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Finding new, successful candidates has never been more efficient, thanks to the emergence of recruitment tools. 

There are countless options available for HR teams and recruiters alike that assist in identifying and engaging with candidates at every step of the way. 

In this article, I’ve devised a list of the 11 best recruiting tools that are guaranteed to optimize your hiring strategy.

Recruiting personnel, business owners, and HR staff alike can benefit from using any of these recruiting tools. 

So, if you’re looking to improve your approach, consider incorporating one of the following recruitment tools below.

The 11 best recruitment tools to find great candidates

  1. Applicant tracking system (ATS)
  2. Appointment scheduling software
  3. Virtual meeting software
  4. Customer relationship management (CRM)
  5. Productivity software
  6. Project management software
  7. Job boards
  8. Candidate assessment tool
  9. Background checker
  10. Social networks
  11. Onboarding software

1. Applicant Tracking System (ATS)

Let’s begin with (arguably) the most important recruiting tool for your organization or hiring process. 

As of 2023, applicant tracking systems are used by almost 100% of Fortune 500 companies. However, only 20% of small businesses have decided to implement this strategy. Let’s change the statistics!

Applicant tracking systems are designed to streamline your recruiting process from application to hiring, and everything in between. 

In these software applications, you can book interviews, categorize applicants, and even send follow-up emails automatically.

Related reading: 10 best ATS softwares


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2. Appointment scheduling software

Appointment scheduling software can lead to a more seamless interview process. 

Oftentimes, these applications can be synced with your preferred video conferencing platform if you choose to carry out your meetings virtually.  

For example, if an applicant emails you back to confirm a meeting time, you can send them an appointment scheduling link that is attached to your professional calendar. 

Once the applicant picks a suitable time, this will be added to your schedule in real time.


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3. Virtual meeting software

Speaking of virtual meeting software, these are growing in popularity due to their accessibility and integration with other applicant software (like applicant tracking systems and scheduling software). 

Also, it is easy to share information (PowerPoints, etc.) from any location with applications like Microsoft Teams and Zoom.

A common misconception is that virtual meetings are impersonal, but many people prefer virtual interviews and meetings for their versatility.

4. Customer relationship management (CRM)

Customer relationship management technology takes stock of all of the interactions that your company has with potential employees over the lifetime of the business. 

These software help a company build relationships with candidates by incorporating techniques such as personalized communication. 

Also, candidate relationship management platforms can inform your candidates of upcoming job openings in your company. 

Beneficially, this approach calls upon pre-existing talent that has already gone through your hiring procedures.

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5. Productivity software

Productivity software encompasses programs such as Microsoft Office (Word, Excel, etc.), presentation media (such as Google Slides), collaboration tools, and more. 

Productivity software is tasked with making processes easier, such as documentation, spreadsheet creation, and project management.

6. Project management software

When it comes to project management, it is wise to think about using software that organizes all of the moving parts. 

If you want to learn more about the intricacies of project management software, check out this PDF.

One of the major features of project management software applications is roadmapping, or organizing the project into discreet, but connected parts so that the big picture and smaller details can be visualized simultaneously.

7. Job boards

Job boards are useful for setting up and posting your job openings. There are general job boards that can be used, or there are industry-specific boards that will only attract people of a certain professional background. 

For example, there are job boards specific to electrical engineering that only people with a background in electrical engineering (or similar fields) will know about and have access to. 

Sometimes, these job boards require users to verify their education or past work experience to ensure that they operate within the field of the job board.

8. Candidate assessment tool

Candidate assessment tools are great for the moment a company decides to begin the interview process and narrow down its applicant pool. 

These tools ask applicants to complete a series of questions before being interviewed, but the questions are up to the employer’s discretion. 

Candidate assessment tool assessments can be skill-based, psychometric, cultural fit-based, or a comprehensive simulation that combines all topics.

9. Background checker

Background checking has become normalized as a way to easily learn about new hires before they begin to work for a company.

In fact, 9.3 out of 10 companies admit to using a background check for their employees, mostly to be aware of any criminal records. 

Therefore, consider looking into a background checker that is automatically triggered any time a new hire is processed through your hiring database.

Tip: Be upfront about running a background check on your potential employees, as they may not want their information looked into.

10. Social networks

Social networking isn’t just for chatting and making silly videos – it is a powerful enterprise in today’s society that can be honed for recruiting purposes. 

It is also safe to say that the majority of the new grad hires at your organization are on social media in one way or another.

If your company does not have a social media presence, it is recommended that you think about dedicating time to creating an account on Instagram, TikTok, Linkedin, or another platform. 

If you have a new job opening, you can post it for your social media following.

11. Onboarding software

Now that you’ve hired the right person for the job, it’s time to train them.

Onboarding software includes all relevant documents, materials, and processes needed to get the new hire up to speed. 

Tip: Make sure that the onboarding process is user-friendly for the new employee.

It can be overwhelming to start a new job, so making sure that they can easily get through the documents and begin real work is essential.

Benefits of Using Recruitment Tools

There are several benefits to using recruitment tools like the ones listed above. Check out the most important ones below:

Major efficiency upgrade

Your organization should expect to see huge time savings when candidate sourcing, screening, and hiring are improved using recruitment tools. 

Additionally, performing recruiting tasks by hand (or without automation) is very time-consuming; recruitment tools can automate all of these processes.

Greater access to top talent

Through utilizing recruitment tools, you’ll be able to identify top talent with ease. You can put filters into your applicant pool and only be shown resumes of qualified candidates.

Also, you will have a wider candidate reach through these tools, which will provide your organization with more options when it comes to hiring your next employee.

Cost-positive solution

Many of the above software are free to use and require little to no training due to their professional intuitiveness. 

Also, with employees reducing time spent on mundane tasks like sending emails and scheduling appointments, more of the focus can be put on other projects that increase revenue.

Which recruiting tools should I use?

The recruiting tools that you choose will depend on the needs of your company, but we recommend implementing as many as possible to maximize the recruiting process. 

Whichever system you choose, your recruitment strategy will thank you.

We hope you find these recruiting tools to be useful in all of your hiring endeavors!

Donny is the founder of SMB Guide. He is a seasoned small business owner and entrepreneur, with over 17+ years of experience growing and building companies. He is a well traveled and multi-faceted individual with several successful six figure business exits.